1 in 8 employees spend over 6 hours a week travelling to a meeting

Updated: Feb 3


For a lot of businesses, meetings are always going to be necessary, but there are always ways to cut costs and make it fit into the employees’ life better by ensuring the travel arrangements take mental and physical health into account.

With the distance of some meetings, many employees spend hours out of their day travelling. Not only does travel often make people more tired, but there can be additional stress that comes with travelling long distances.


With delays, cancellations and congestion, there are endless reasons as to why an issue could arise. While there are some things that are always going to be out of control, thinking smartly about the time and location of your meeting can minimise the impact of travel.


That’s where our Meetings optimiser tool comes in handy…

Meetings optimiser is our meetings arranger that allows you to consciously think about how best to run your meeting – for example, asking yourself if a virtual meeting could be a better alternative to meeting face-to-face which would help to cut down that all important travel time.


If a face-to-face meeting is the most appropriate option, Meetings optimiser helps you to make a mindful decision on where best to host the meeting, based on travel times and costs. So, if you know where your people are travelling from for the meeting, Meetings optimiser will intelligently calculate the travel time and cost and then recommend the best place in the country to meet and most effective means of travel to get there. So everyone’s travel time is split fairly and cost consciously.


Ensuring the safety and wellbeing of our customers is looked after and is of utmost importance to us. Location contributes to this – that’s why when deciding on a place for a meeting, our research shows that 35% of people believe the office is the ideal place. Meetings optimiser takes this into consideration with the proactive promotion of internal meeting space to ensure that your organisation benefits from maximum occupancy levels.



Smarter travel is a key part of the picture for many organisations. Speak with a member of our team to explore how we can help you achieve this.

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NYS is a specialist brand of Capita Travel and Events Limited. Part of Capita plc. © 2019. All rights reserved.